A comprehensive collection of templates is available to you for developing applications. If you'd like to create a new application, first select an appropriate template. The new application will then be automatically created based on this template. Changes to the application have no effect on the template.
1. Basic application
1.1 All entries
On the All entries page, all data records will
be listed in a table. Existing data records can be viewed and edited by clicking
on
Edit entry. Click on the New entry link
to load the edit page.
1.2. Edit page
A new data record can be entered here. The edit page can also be reached
from the application menu.
1.3. Search
Like in all Intrexx applications, a
Search page is
available here. This allows you to search for data record values.
2. Empty application
The empty application has the same structure as the basic application,
but contains no edit field, no buttons and no view table on the
All entries page.
3. Empty application - Tree structure
The Tree element
is used here to depict a hierachical structure with folders.
3.1. Create root folder
Create root folder
Creates a folder at the top level that can contain further folders.
Folder name
Enter a Folder name here.
Icon
If you'd like, you can select a folder color here.
Save the new folder by clicking OK.
To create a subordinate folder, the corresponding root folder must be
selected first.
The icons above the tree structure provide the following functions:
The current folder structure is depicted here. Select the folder that should
contain the post. Confirm your entries with Save
to create the new post.
If you select a folder that contains an entry, the entry will be shown to
the right of the folder structure. All folders can be moved
within the structure via drag & drop.
Details
Opens a tooltip where post's creator and Last change
date are shown alongside its information.
Edit
Opens the Add post page for editing.
4. Wiki
With the Wiki application template,
a comprehensive collection of pages can be made available. In doing so,
the structure of the entire contents will result from the interlinking
between individual pages. No hierarchies for the ordering of articles
will be used. For formatting and linking, a simple syntax will be used.
The template allows for versioning and reverting to previous editing
steps of an article.
4.1. Homepage
Search
Here, you can search for terms that appear in the title, summary or text
of the wiki articles. The results list is shown beneath the search field.
From there, the found article can be opened by clicking on the title.
Tags
Here, all Tags defined for artciles
are shown. Click on a tag to see a list of the corresponding articles.
New entries
The 10 latest entries are shown here.
Edit article
The Start article can be modified by clicking
on the Edit link.
Edit
Opens the Edit page where you can edit the article.
Last visited
This link appears on various pages in the Wiki application. Click on it to see
a list of the articles that you've recently viewed. The articles can be opened
from here by clicking on them.
4.2. New article
Add new entry
Opens the Edit page where you can write an article.
Click on OK to save the article.
The article will now be shown in the New entries area.
Clicking on the title will open the article for further editing.
4.3 Edit article - Article tab
Help
Displays information about linking and formatting the article.
My tags
A Tag can be defined here. Just enter
a tag of your choice.
4.4 Edit article - Edit tab
Comments
Is shown in the history of the changes made to the article.
4.5 Edit article - History tab
The changes made to the article are documented here.
Show changes
Compares an article with another version. Activate the radio button to
the left of the version with which you'd to compare the version where you
click on the Show changes link.
View revision
Displays the article's current state in a new window.
Restore this revision
Click on this button to restore the article state that is currently selected.
5. Frequently asked questions
This template allows answers to be provided for frequently occurring questions.
5.1. Question and answer
New questions and answers can be entered on this page. Enter the question
and your answer and save them by clicking on Save.
If you click on an entry on the page Overview, the answer will be shown.
5.2. Overview
If you click on an entry here, the answer will be shown.
Edit
Opens the edit page where the entry can be modified or deleted.
6. Documents
The Documents template allows you to create an
easy-to-use document management system. Each document entered here will be
saved on the Intrexx portal server. For searches, each document can
have any number of search terms assigned to it. A check-in and check-out
function allows for secure administration of various release versions.
The search engine will also search for search terms inside of documents
of type PDF, DOC, XLS, PPT, or ZIP.
6.1 Add new document
Title
Enter the title for the document here.
Topic
Enter the topic for the document here.
Author
The current user is automatically entered as the user.
Category
Select a category here that the document should be assigned to. New categories
can be created by clicking on the button link next to the field label.
Date
The current Date is automatically entered
as the date for the document.
Datei
Select the document file here. The file is uploaded and then shown beneath
the File selection element. Click on
Delete file
to remove the file. The file is not physically removed, however.
A comment, e.g. about changes made to the document, can be entered here.
Click on OK to save the new entry.
6.2. All documents
Alpha-index filter
All added documents are listed in a table here.
Using the Alpha-index
above the table you can select specific groups of letters. Based on your
selection, only the entries will be shown in the table whose title begins
with one of the letters from the group.
Title column
Displays the document's title.
Topic column
Displays the document's topic.
File column
A file can be opened here directly
Category column
Displays the document's category.
Author column
Displays the document's author.
In use
Shows whether the document is in process. If this is the case,
the checkbox will be shown as active here.
Keyword/Tag
To the right of the table all tags will be shown that have been entered.
Click on a tag to filter the table based on this tag.
By clicking on a document's title, another page is opened where, among other
things, the document's status can be modified.
6.3. Edit document
In use
If the document is currently in use (checked-out), the checkbox will be shown
as active.
Check in
Click on Check in to open the same page where
documents are added. In this case, you have the ability to upload the updated
document as well as edit the document information. The
In use will automatically be deactivated when the document is checked
in.
Check out
To check a document out, so that it can be edited, it needs to be saved on the
local computer first. This ensures that the individual versions of the documents
remain intact.
Download the document via the link at the top of the page and save it locally
or in your network. The document is now denoted accordingly
on the All documents.
If you have finished editing the document, simply click on the title link of the document on the All documents page.
Click on Check In.
Load the edited document by clicking the Browse button. If you click on Check In, the status will be changed from Document is being edited to Document is not being edited.
7. Resource
This template is designed for creating, for example, a reservation system for
meeting rooms or company vehicles. Schedules can also be created with it.
7.1 Administration
Categories
You can define types for the resources here. These could be the type of
appointment (meeting, seminar, holiday etc.) for a schedule, for example.
Opens a page
where a category can be edited.
Opens a page
where a category can be created.
When you click on the field Background color
or Font color, a color palette will be shown
where you can select the color.
Resources
Opens a page
where a resource can be created. When you click on the field
Color, a color palette will be shown
where you can select the color. You can also upload an image
to label the resource.
Opens a page
where a resource can be edited.
7.2. Resource calendar
Appointments can be created on this page. To do that, just click on the
required date and resource type in the resource diagram. The edit page will
be loaded with the selected resource and date. You can also access this page
by clicking on Edit appointment in the
application menu.
Resource
You can select a different resource for the reservation here. Every resource
is listed here that has been created in the administration.
Category
Assign a type to the reservation here.
Headline
Provide the reservation with a title.
From / To
Define the beginning and end date/time of the reservation here.
Description
Provide the reservation with a description.
Appointment series
The reservation can be created as a reoccuring reservation by clicking on
the Appointment series link.
Image
An image can be selected here that is shown in the resource calendar
for this appointment.
Click on OK to create the reservation. The resource
management checks whether the resource has already been reserved in the time
period entered. If this is the case, a notification will appear automatically.
The reservation is now shown in the diagram. The background color of the
reservation type will be used. On the left-hand side of the entry, a bar
will be shown with the background color of the resource.
More information about the settings and functions on this page can be found
here.
8. Forum
A forum can be created with this template.
8.1 Settings
The forum moderator can be defined here. Every portal user will be available in
the list.
The email address will be automatically entered into the field below.
8.2 All threads
The forum threads will be shown on the
All threads.
Click on the link Add new thread to create a new
thread.
Title
Enter a title for the thread here.
Thread text
Enter the text for the thread here.
User name / Email
The user name and email address of the current user will be entered
automatically.
Then click on Post thread.
This button can be configured in the Applications
module to send a notification via
email.
Once it has been saved, the entry will be shown on the
All threads page.
Title
The thread's title is shown here.
From
The thread's author is shown here.
Date
The date shown here is when the last change was made.
Replies
The total number of replies is shown here.
Views
The total number of times the thread was viewed is shown here.
Latest reply
Shows the date and time of the latest reply.
From
The name of the user who last replied is shown here.
Delete
Deletes the thread.
8.3. New post
Click on the thread's title to post a reply.
Previous thread / Next thread
You can navigate through the threads with these buttons.
Title bar
The name of the current user and the current date and time are shown in the
title bar. The title and text of the thread/post, which you've selected, are
shown beneath the title bar.
Delete thread
Deletes the current thread.
Edit thread
Opens an edit page where the current thread can be edited.
Report this thread to a moderator
Opens a page where the thread can be reported.
View thread in forum
This button can be configured in the Applications
module to send a notification via
email.
Reply
Opens a page where you can enter your reply.
Enter your reply here.
Reply
Saves the reply.
Quote
Can be used for replying. The text from the previous reply or thread will be
added to the reply and formatted accordingly.
8.4 Most read threads
On this page, the hits list for individual threads will be displayed.
Clicking on a thread link will open the view page for the thread.
8.5 Permissions
To access threads and replies, the following
page permissions
are required:
All threads
View thread
All replies
View reply
In order to create threads and replies, the following
page permissions
are required:
New thread
New reply
To access the search, the following
page permissions
are required:
Search
Search replies
In most cases, users of the forums must be able to add new topics and
replies, but not be allowed to edit or delete existing entries. In the
data groups Threads and
Replies, only the permissions to
Read data record and
Add data record will be assigned. As, when a reply is sent, the
number of replies in the Threads data group
is raised and saved, users must be given the permission to
Edit in this data group as well. In order
to not display the Edit thread/reply icons,
permissions to the Edit reply and
Edit thread pages should not be given.
All users require the permissions to Read,
Add, and Edit
the data groups UserInfos and
ThreadsPerUser. It will be noted here when
a user has last visited the forum and/or a specific thread. Based on
this data, the user will be notified of how many new threads and
replies were entered since his or her last visit to the forum.
As a notification via email will be sent by clicking the icon to
Report to a moderator, permissions to the
pages Report thread and
Report reply must be given.
9. Newsletter
With this template, current news items can be written in the portal and then
published to a group of users that is freely definable. The news items are
shown in a portlet on
portal pages.
9.1. Administration
Use set distribution list
When the newsletter is published, this setting means that the set distribution
list is used.
Use additional distribution list
With this setting, users can add additional recipients to the distribution
list.
Distribution settings
Here, you can define whether users, groups or users and groups from the
Portal User Manager
should be available when the user is selecting the newsletter recipients
in the browser.
Edit distribution list
Opens a dialog where the set distribution list can be defined.
You can search for the name of a user or user group here.
When you double-click on a user or user group, it will be moved from one list
to the other. Every user or user group in the Selected
list belong to the set distribution list.
9.2. Editors
Search
You can search through the text of existing newsletters here.
News
All of the current newsletters are listed here.
Archive
All of the newsletters that are no longer valid are listed here.
Edit
Opens a page where the newsletter data can be edited.
Distribution list
Opens a page where the distribution list can be edited.
Delete news
Deletes the newsletter.
Create news
Opens a page where a newsletter can be created.
9.3. Create news
Title
Enter a title here.
Brief description
Enter a brief description here.
Valid until
Once the date specified here is reached, the newsletter will no longer be shown
in the News
portlet. The newsletter will be moved to the Archive list on the
Editors page.
News text
The actual newsletter text is entered here.
Image / Attachment
You can add an image or file attachment to every newsletter.
When you click on Save, a dialog will open
where you can select the distribution list, provided the corresponding setting
is active on the Administration page.
You can search for the name of a user or user group here.
When you double-click on a user or user group, it will be moved from one list
to the other. Every user or user group in the Selected
list will see the newsletter in their News
portlet. The newsletter is published when you click on
Distribute. If a newsletter isn't sown, make sure
it's still valid. If its date has been exceeded, it will no longer be shown in the
portlet. Valid permissions are another requirement for seeing the newsletter.
9.4. News overview
Every newsletter is listed on the News overview page.
10. Weblog
With the Weblog template, you can create
journals for product managers, IT administrators (server logbook), interns, etc.
10.1. New entry
Title
Enter the title here.
Name
The name of the current user is automatically entered here.
Email
The email address of the current user is automatically entered here.
Date
The current date is automatically entered here.
Text field
Enter the text for your weblog entry here.
My tags
Tags can be added to the entry here.
Simply enter a tag by clicking on the Edit link.
10.2. Weblog page
Search
You can search for terms in the weblog entries here. The list of weblog entries
on the right will be filtered accordingly.
Calendar
The list of weblog entries on the right will be filtered based on the date
selected in the calendar. Click here for more
information about the functions of the calendar.
New entries
The five latest weblog entries are shown in the list, these can be opened
by clicking on the title.
Tags
The tags entered for the weblog
entries are shown here.
List of weblog entries
The filtered weblog entries are shown on the right. Click on the heading to open an entry.
Comments
Opens a page where comments can be made.
Click on the New comment link.
The name and email address of the current user as well as the current date
are entered automatically. All you need to do is enter your comment and then
click on OK. The comment is shown when you open the
weblog entry.
Edit
Opens a page where the weblog entry can be edited.
Permalink
By clicking on this, a small window will open at the bottom right of the
portal from which you can copy the URL of the current weblog entry.
The entry can be opened directly using this URL.
10.3. Month overview
All of the weblog entries from the selected month are shown here.
Click here for more
information about the functions of the calendar.
11. Calendar
The Calendar template is suitable for entering
and managing every time-dependent events (e.g. birthdays, anniversaries,
trade fairs, leave and absence calendars, visits, product date etc.).
11.1. Administration
Categories can be used assign a color different appointment types,
e.g. meetings, seminars or holidays - making it easier to tell the difference.
Opens a page where a
category can be modified.
Opens a page where a
category can be created.
Category
Enter the name of the category here.
Background and font color
Fades a color palette in with which you can select the color for the
background and font, respectively.
11.2. Calendar page
11.2.1. Navigation calendar
You'll find the small navigation calendar on the left. This is used to control
the diagram.
11.2.2. Diagram
The individual appointments are presented in the diagram. They can be opened
for editing from here. New appointments can also be created from here.
11.2.3. View
The appearance of the navigation calendar and the diagram depends on which
view is selected with the buttons above the diagram.
Day
The current date is automatically selected in the navigation calendar and
filters the diagram accordingly. The diagram displays the hours.
Next 4 days
The next 4 days - including the current date - are automatically selected
in the navigation calendar. The diagram is filtered and presented accordingly.
Week
The current week is automatically selected in the navigation calendar.
The diagram is filtered and presented accordingly.
Working week
The days of the current working week are automatically selected in
the navigation calendar.
The diagram is filtered and presented accordingly.
Month
The current month is automatically selected in the navigation calendar.
The diagram is filtered and presented accordingly.
Appointment overview
Instead of displaying the diagram, a list of appointments of shown.
The list begins from the current date.
11.2.4. Navigation calendar - Functions
Select date
A date of your choice can be selected by clicking on it in the navigation
calendar. The current date is always highlighted with a color - in this case red.
You can also select an area, e.g. multiple days of the current month, by
holding down the left mouse button in the navigation calendar.
The diagram is then filtered accordingly.
Scroll
By clicking on the
arrow buttons, you can scroll forwards and backwards.
Year view
You can switch between the month and year view via the
context menu. Simply right-click
on the month or year in the header of the navigation calendar.
You can select entire months or quarters in the year view. Click on
Today to select the current month.
11.2.5. Diagram - Functions
Appointment details
If you move the mouse over the title of an appointment in the
diagram, the appointment details will be shown.
Appointment origin
The color of the
plugin
which is the appointments source is shown to the left of the appointment.
Extend appointment
When you move the mouse over an appointment, bars will appear to the
right and left of the appointment. You can extend the appointment
on the timeline accordingly via drag & drop.
Move appointment
An appointment can be moved via drag & frop in the diagram.
Edit appointment
Click on an appointment to open the edit page
where the appointment can be edited.
Export appointment
When you move the mouse over an appointment, an arrow symbol will appear. This
can used to export the appointment as a *.ics file which can opened or
imported in Outlook.
Integrated plugins are shown on the left-hand side underneath the categories.
If you deactivate the checkbox next to a calendar plugin, the corresponding
appointments will be hidden.
11.3. Add appointment
New appointments can be created by clicking on the cell with the required date
in the diagram. You can also create longer appointments
by holding down the left mouse button and highlighting the corresponding length.
The appointment length is shown in a different color and the edit page is shown
automatically. The beginning and end of the appointment is entered automatically
based on your selection. Alternatively, you can also create an appointment by
clicking on Edit appointment in the menu.
Headline
Enter a headline for the appointment here.
From / To
Enter the start and end date of the appointment here.
Description
Enter a description for the appointment here.
Category
Select the appropriate category.
Add category
Alternatively, you can create a new category directly from this page
instead of creating it on the Administration page.
An image can be selected which should be shown for the appointment. The image
is automatically reduced to the right size in the diagram.
11.4. Appointment series
When you create or edit an appoitment, you'll see the
Appointment series link towards the bottom of the
edit page. Click on this link to open a dialog where you can create
a recurring appointment based on the current appointment.
Start / End
The start and end are taken from the appointment, provided they've been
entered on the Edit appointment page.
Series template
Here, specify whether the appointment recurs on a daily, weekly, monthly
or yearly basis.
Every ... Day(s)
If you select the Daily option, you can also define
how often the appointment should recur in days.
Series duration
Defines when the series should end. Here, you can either decide how many times
the appointment should recur or specify an end date.
Delete series
This button can be found on existing appointment series. This changes
the series back into a single appointment.
12. Poll
With this template, you can create polls and conduct them in either a
personalized or anonymous manner – with graphical analysis.
12.1. Administration
12.1.1. New poll
Click on this link to open a page where a new poll can be created.
Question
Enter your question here.
Category
Select a category for your poll.
Add category
Opens a page where a new category can be created. The new category can be
selected immediately. Categories can also be created via the
Categories tab on the Administration page.
Start / End
Specify a beginning and end for your poll.
Release poll
With this setting, the poll is released to every authorized user once it is
saved.
Allow anonymous responses
If this setting is active, users, who haven't logged in, can take part in
the poll.
Allow multiple selections
With this setting, multiple responses can be selected.
Click on Next.
Any number of options can be entered here. Click on
Save option once a possible option
has been entered in full. The option will then be shown in the
table at the bottom of the page.
Option
Enter the text for the option here.
Order
Defines the order the options are shown in.
Color
Assign a color to the option here.
Finish poll
Once all of the options have been entered, click on this button to save the
poll. The poll is now shown on the Administration page.
12.1.2. Filter polls
The list of polls can be filtered by date by using the
navigation calendar. Expired polls will
also be shown here. If you'd like to shown every poll, just click
on the Administration tab.
Edit poll
Opens the page where the poll data can be modified.
New option
Opens a page where a new option can be entered.
Click on OK to save your changes.
Show result
Opens a page that displays the poll results.
On the other tabs in the Administration menu,
you can filter the polls with the following options:
Polls by category, Current polls
and Recently finished polls.
12.2. Polls page
Voting on the polls is done here. If polls have been created, released and
haven't expired, they will be shown to all authorized users on this page.
Expired polls can be viewed on the Archive
page. The poll will only be shown as long as the currently logged-in user
hasn't voted. Click on Votes to open
the response page.
Select your response or responses, if multiple selections are allowed.
Then click on Submit vote now.
On the Polls page, the button
Voting will be replaced with the
Show result button.
Click on this button to view the current result in the form of a chart.
12.3. Current polls portlet
The Current polls portlet is predefined
in the Polls application. This can be added
on the portal page.
This can be used to draw the attention of every authorized user, when they log in
to the portal. They can vote and view the poll results from this portlet.
13. Knowledge database
With this template, a large amount of information can be made available
subdivided into areas, topics, chapters and subchapters.
Chapter page
New chapter
Click on this link to open the page where a new chapter can be created.
Click on OK to save the new chapter.
If a chapter has been created, it can be renamed or deleted via the
Administrate chapter link.
To create a subchapter, click on an existing chapter.
The second tab, Subchapters, will be shown.
Click on New subchapter in order to
create a new subchapter.
Click on OK to save the new subchapter.
Click on New article.
Topic
Enter the topic here.
Title
Enter the title here.
Author
The current user is automatically entered here.
Date
The current date is automatically entered here.
File
A file can be attached here.
Article
Compose the article text here.
Click on OK to save your article.
14. Minutes
With this template, you can create minutes from meetings and also
invite colleagues to the meeting.
14.1. Define participants
Add minutes
Click on this link to add minutes.
Title
Enter the meeting title here.
Moderator
Select the meeting moderator here.
Minute taker
Select who will take the minutes in the meeting.
Date
The meeting date can be entered here.
Location
Enter the location where the meeting will take place here.
Save your entries by clicking on OK.
Participants list
Add user
Opens a page where the meeting participants can be selected.
Enter search value (*,?)
You can search for users in this field. Enter * to show all users. Users
can be moved to the Selected list by double-clicking
on them. This means they are added to the participants list.
Click on OK to save the list.
Distribution list
Add user
Opens a page where the distribution list for the minutes can be defined.
Click on OK to save the distribution list.
Send invitation
Click on this link to open a page where you can send the meeting invitation.
If needed, the distribution list can be modified here. If you click on
OK, every defined participant
will receive an invitation to the meeting in the
Minutes
portlet, provided they have sufficient permision.
You can find out how to add this portal to the portal page
here.
In the application, the minutes will now be shown with the status
Draft.
Edit
Click on this link to edit the minutes.
14.2. Agenda items
Create new agenda item
By clicking on this link, a page will open where the agenda items
can be defined.
Enter the agenda item here and then click on
OK.
Any number of agenda items can be defined.
Change agenda item order
By clicking on this link, a page will open where the order of the
agenda items can be modified.
Click on the link in the Order column and enter
the select the right position in the Order
drop-down list. Click on OK to apply the
settings.
Edit
Each agenda item can be recorded by clicking on
Edit.
Click on OK.
Distribute minutes
Distributes the minutes.
Delete minutes
Deletes the minutes.
Print
Opens a page from which the minutes can be printed out.
Edit
Opens the edit page for the minutes.
When you click on OK, everyone in the distribution
list will see the distribution in their
Minutes
portlet, provided they have sufficient permision.
The minutes can be opened from here by clicking on the title link.
You can find out how to add this portal to the portal page
here.