The middle column where the actual content is shown
The right column where, for example, photo albums, advertisements etc. are available
2. Navigation bar
When you click on your profile picture in the navigation bar, your
will be loaded.
The total number of notifications is displayed next to the profile picture.
A list of the notifications can be opened by clicking on the number. In the
list, a link is found next to the name of the creator. Clicking on this
link will open the corresponding location in Intrexx Share.
The number of new notifications will be shown outside of Intrexx
Share in the portal, if the additional control
Design module has been integrated.
The total number of
Pokes is also
shown in the navigation bar. A list of the pokes can be opened by
clicking on the number. From this list, you can reply to a poke by clicking
on the Reply link and then on
Using the navigation bar, you can reach the modules
News, Groups, Events, Filebox, News, Photos and
Advertisements by clicking on the respective
The order of the module buttons in the navigation bar can be adjusted per
drag & drop. So that you can do that, show the extended area of the
navigation bar by clicking on
Show more. If you would like to hide certain module buttons from the
navigation bar for an extended period of time, simply drag the button to the
dotted area in the extended area.
The module is then only available via the extended area. It can
be moved back into the navigation bar at anytime via drag & drop.
Search to search through all modules in Intrexx
Share for users and posts. The search results can be restricted using the
filters Search for: Post and/or
Search for: People. In the results list, corresponding links are shown
which jump to the source. Additional information regarding options for
filtering in Intrexx Share can be found here.
Show more to show an extended area of the
By clicking on the Close button, the extended area
of the navigation bar will be closed again.
Intrexx Share applications
The Intrexx Share applications
can be found in the
Intrexx Application Store. Once the apps have been
imported into the portal, the
corresponding buttons for the apps can be found in the extended area
of the navigation bar. Just like the Module buttons, these
can be shown or hidden in the navigation bar.
This restores the navigation bar to its default.
Shows all applications for which
Plugins have been defined. You can find out more about this topic
Administrators can access the Intrexx Share
Opens the help pages which will support you in using Intrexx Share.
On the overview page of each Intrexx Share module,
you'll find - depending on the currently opened module - different filters
which you can use to restrict the information.
With the following filter buttons, the content of the middle column can be filtered
in Intrexx Share:
Important filters by posts which have been
marked as important.
Urgent filters by posts which have been
marked as urgent.
Reminders filters by posts for which
you have requested a reminder
Read confirmation filters by posts which have been
marked with a read confirmation.
Favorites filters by posts which
you have requested set as a favorite.
Filters can be deactivated by clicking on the respective button again.
With this slider, you can filter the posts, where you have selected the option
Remind me, using the following time periods:
Due next week
Due this week
Intrexx Share differentiates between two types of due dates:
A due date is defined by you when using the
A due date is defined by the
in the Application Designer.
To begin with, this filter does not differentiate between whether the due date
was defined by a plugin or by you. If you additionally activate the filter
Reminders, only the posts, for which you have
provided a due date yourself, will be shown.
With this filter, you can search through the posts of your current module
based on the text you enter into this field. Both post and comment text
will be searched through here.
The top part of this filter displays the categories available in your portal
such as Tasks, Appointments, Messages etc. The bottom area, you can find the
applications, for which
have been defined, that you have subscirbed to.
When you select a category, the bottom half will automatically only show
the applications which are included in this category. Multiple categories
and applications can be defined as filters at the same time.
With this filter, you can restrict the time period of the posts shown. The
current date is highlighted in color in the calendar. You can select a time period
by holding down the left mouse button and dragging out the required time period.
To select an entire month, click on the calendar's header and then on the
month's name. With
Next you can move backwards and forwards through
the months. If you move the mouse over the month in the header, a list will open
with all 12 months. Select one of the months to select all of the days of
this month. If you move the mouse over the year in the calendar's header, a list
will open displaying the previous 4 years, the current year, and the next
If the calendar does not show the current month, you can click on the link
Today at the bottom of the calendar to navigate
to the current date. The element Filter by date
also provides a year view which allows you to select multiple months at once.
To switch between the month and year view, right-click on the calendar and select
the view you need.
In the year view, you can also filter by quarter.
To do this, click on one of the quarters (Q1 to Q4) on the left-hand side.
All active filters are shown in the middle column of Intrexx Share above the
Individual filters can be deactivated by clicking on the corresponding
Alternatively, you can click on the same filter again in the
Filters area, where you initially activated the
Save current filter saves your individually defined
filter for the current page. The settings for the filters
Date and Search term will not be included
Reset current filter restores the original filter
settings - depending on which module you're in.
Please note that the filter works both when accessing Share with
a desktop PC as well as with a mobile device.
4. Uploading files and images
If you see the File selection element on a page,
you are able to upload images or files, such as your profile image here.
Upload the desired image or file by dragging it to the corresponding area
or by selecting it from a directory by clicking on the
File selection. In most areas, uploading multiple
files or images is possible, such as when adding an attachment to a post.
Already uploaded images are listed below the
File selection, and can be removed again by
If you encounter a list in Intrexx Share, such as here when selecting languages,
you'll find the button
Search next to the corresponding edit field. With
this, you can search for the term entered in the edit field in the predefined
lists in Intrexx Share.If the entered term is not found in the list, it can be
added easily by clicking on Save. The new term
is now available to all users in the corresponding list.
6. Showing and hiding text
Text in posts, advertisements or general descriptions which is too long is
Click on the text to show the currently hidden part.
The long text can be hidden again by clicking on the link
7. Sort order of feeds
The basic sorting of posts can be specified in your personal settings. However, it may sometimes be helpful to temporarily change the ordering of the posts.
Each post has a positioning date that determines its position in the list. Posts that you write directly in Intrexx Share are given the creation date as the positioning date. For these posts, therefore, the post that has been created most recently will appear at the top. For posts that are created by apps, the date to be used as the positioning date, and the position at which the post will initially be listed, can be specified in the configuration of the corresponding
plugins. To determine the list order, you can use, for example, the date the post was created, a fixed date, or a relative time.
Last interaction takes into account whether comments have been made on a post, or if the post has been shared, and places the post to which there has most recently been an interaction at the top of the list, regardless of its positioning date.
Chronological displays the posts sorted according to their positioning dates.
Even if comments are submitted, or the post is shared, the order of the
posts remains unchanged.
Last interaction takes into account whether comments have been made on a
post, or if the post has been shared, and places the post to which there
has most recently been an interaction at the top of the list, regardless
of its positioning date.
The Advertisements element is shown in all modules.
Here the advertisements, that you or your colleagues have entered, are
displayed randomly, and according to the target group settings. By clicking
on the advertisement title or on the image of the advert, you will see all
of the information relating to this advertisement.
From the name of the creator of the advertisement you can switch to their
personal page. If there are no advertisements shown in the element, you can
switch directly to the Advertisements module
by clicking on Next. There you can also create
9. Photo albums
Here, you can see the four latest photo albums which have been made
visible to you in the
privacy settings. When the mouse moves over the preview image, you will see
the title of the photo album. click on the preview image to switch to the selected
photo album. When at least four new photo albums are available, the
Show all button is shown, which you can click to
switch to the overview page of the Photos modules.
If there are no photo albums that have been assigned to you, the element is not
shown on your News page. You can then switch to the
Photos module via the navigation bar to, for example,
create a photo album yourself.
Uploaded documents, such as those from posts, are listed in the
Documents element. The creator and the creation
date are listed there as well. Clicking one of the documents lets you open
or save it. Click on
Edit to change the post text or attachments.
11. Recipients, Members,
Participants, Photo albums, Advertisements
If you're in the Messages module and have opened
a message, then you can see the message's recipients on the right-hand side.
By clicking on the user photo you will reach the personal page of that colleague.
If at least 4 people are participating in the message, you can use the arrows at
the bottom right to navigate through the recipients.
If you're in the Groups module and have opened
a group, then you can see the group's members on the right-hand side.
By clicking on the user photo you will reach the personal page of that colleague.
If at least 4 people are participating in the group, you can use the arrows at
the bottom right to navigate through the members.
In the Events module, Intrexx Share users can
say whether they are participating in events. In the respective elements, you
can see the:
Print out list of participants to load a page
which shows the corresponding list. From this page, the lists can then be
printed if needed.
If you're in the Photos module and have opened
a photo album, then you can see other albums from the creator in this element.
By clicking on the preview image, you'll open the corresponding album.
If you have opened an advertisement in the Advertising
module, this element will show you how often the advertisement has been
The Birthdays element shows who is celebrating
their birthday today.
Only the birthdays are shown for colleagues who have entered their
date of birth in their personal profile and for whose personal information
you are allowed to see, based on the privacy settings. When you move the
mouse over the birthday, you are shown additional information about the
user. When you click on the user's image, their profile page will open.
13. Recommended apps
Here, you'll see all new applications for which a subscription might interest
you. Click on the title on an app to open the app's corresponding page
in Intrexx Share. Click on Show all to open
the Apps module; this can also be reached from
the Navigation bar.
14. Show/Hide elements
You can minimize an element by clicking on
Collapse / Expand. This button can be found in the
title bar of an element when you move the mouse over it. The element can
be shown in full again by clicking on the button once more.
15. Move elements
All elements in the left and right column of Intrexx Share are in a
Sortable grouping. The order of the elements within the column can be
adjusted with drag & drop. To do that, move the mouse over the title bar
of the corresponding element and hold down the mouse button. Move the
element either up or down to the desired position. The element will be positioned
as soon as you let go of the mouse button.
At various points in Intrexx Share, you will find the
Connections button. This allows you to connect data, which supplements or
relates to other data, together (e.g. groups with groups, events with groups,
photo albums with groups etc.). The button is available if you are the creator
of the group, event, photo album etc., respectively.
When the button is clicked on, a tooltip opens
where you can create the objects which are appropriate for your connection.
You can also create a Connection to an existing object
by clicking on the corresponding link.
The object, which was open when you clicked on the
Connections button, is already entered here - in the example shown, a
Group. Beneath this, you can see
all possible objects with which you can connect your source object.
All allowed objects are provided in the drop-down list. Select the object which
contains the data you would like to connect.
You can see the master data of the target object at the bottom of the tooltip.
The connection can be made in one direction - from the main object (source) to
target object selected here - or in both directions. To do that, activate the
option Would you like to create a two-way connection?.
Afterwards, click on Save connection.
Existing connections are shown in the Connection
element. In the title list, the object types with the respective totals are
shown. The Connection element is always shown
where a connection or two-way connection has been created. Click on the title
of the connected object to load the corresponding module and the target object.
If you click on
Show more information, additional information
about the object will be shown.